Executive Assistant

Job Number: 4956

Position Title: Executive Assistant

External Description:

Alignment Healthcare was founded with a mission to revolutionize health care with a serving heart culture. Through its unique integrated care delivery models, deep physician partnerships and use of proprietary technologies, Alignment is committed to transforming health care one person at a time.

By becoming a part of the Alignment Healthcare team, you will provide members with the quality of care they truly need and deserve. We believe that great work comes from people who are inspired to be their best. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment community.

Position Summary:

The Executive Assistant conserves time and promotes the corporate image by representing internally and externally, acting as a liaison between the Alignment Health Executives, board members, and employees. 

Provides high-level support to the Chief Medical and Operating Officer as well as other C-Level executives.  Acts as an extension of the executive office by conducting research, preparing reports and other confidential materials, as well as communicating with board members. Duties are highly confidential and require comprehensive knowledge of Alignment Healthcare’s policies, procedures, and operations.  Responsibilities require discretion, independent judgment, confidence, tact, and poise.

General Duties/Responsibilities (May include but are not limited to):

·         Represents Chief Medical and Operating Officer and Alignment Health C-Level Executives by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Executive team.

·         Accountable for the execution of board meetings including: Booking and planning the meeting schedule, assembling meeting materials, distributing information to board members, taking notes during the meetings, and distributing follow-up materials. Discretion and poise is essential when liaising with board members.

·         Helps key executives make consistent decisions by advising them of historical precedents.

·         Arranges corporate travel and meetings by developing itineraries and agendas; booking air/ground transportation; arranging lodging and meeting accommodations.

·         Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; adjusting plans.

·         Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

·         Improves quality results by studying, evaluating, and re-designing processes, implementing changes.

·         May act as meeting recorder, summarizing action items precisely and following up on them.

·         Promote and lead Process Improvement.

·         Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

·         Provides superior quality outcomes by taking ownership of administrative services to ensure quality work.

·         Handles more complex administrative duties including intricate calendaring and travel arrangements.

·         Conducts research to assist executives with inquiries or issues.

·         Demonstrates full competence in own area of work, including excellent organizational skills.

·         Often works without significant guidance.

Supervisory Responsibilities:

N/A

Minimum Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1.       Minimum Experience:

a.       10+ years related experience.

2.       Education/Licensure:

a.       HS diploma required/ Bachelors or AA degree preferred.

3.       Other:

a.       Excellent communication skills; advanced administrative writing skills

b.       Excellent customer relations and organizational skills as well as excellent understanding of office practices and procedures.

c.       Travel Logistics/Meeting management Skills

d.       Advanced knowledge of Microsoft Office Products including excel and PowerPoint.

e.       Presentation Skills.

f.        Task-oriented with an excellent sense of priority, logic, objectivity and confidentiality.

g.       Thrives in fast paced, start-up environment.

h.       Demonstrate a significant ability for discretion and confidentiality in the handling of sensitive issues, plus have strong organizational and problem-solving skills.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Physical Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1.       While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

2.       The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Alignment Healthcare, LLC is proud to practice Equal Employment Opportunity and Affirmative Action. We are looking for diversity in qualified candidates for employment: Minority/Female/Disable/Protected Veteran.

If you require any reasonable accommodation under the Americans with Disabilities Act (ADA) in completing the online application, interviewing, completing any pre-employment testing or otherwise participating in the employee selection process, please contact [email protected]
 

City: Orange

State: California

Location City: Orange

Location State: California

Community / Marketing Title: Executive Assistant

Company Profile:

Alignment Health was founded with a mission to revolutionize health care with a serving heart culture. Through its unique integrated care delivery models, deep physician partnerships and use of proprietary technologies, Alignment is committed to transforming health care one person at a time.

By becoming a part of the Alignment Health team, you will provide members with the quality of care they truly need and deserve. We believe that great work comes from people who are inspired to be their best. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment community.

EEO Employer Verbiage:

Alignment requires all new hires to follow local and/or state requirements regarding the COVID-19 vaccine and booster.  If applicable, proof of vaccination and booster will be required as a condition of employment subject to legal exemptions.  This policy, which Alignment reserves the right to modify, is part of Alignment’s ongoing efforts to ensure the safety and well-being of its staff and community and to support public health efforts.

Alignment Healthcare, LLC is proud to practice Equal Employment Opportunity and Affirmative Action. We are looking for diversity in qualified candidates for employment: Minority/Female/Disable/Protected Veteran.

If you require any reasonable accommodation under the Americans with Disabilities Act (ADA) in completing the online application, interviewing, completing any pre-employment testing or otherwise participating in the employee selection process, please contact [email protected].

*DISCLAIMER: Please beware of recruitment phishing scams affecting Alignment Health and other employers where individuals receive fraudulent employment-related offers in exchange for money or other sensitive personal information. Please be advised that Alignment Health and its subsidiaries will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for employment with our company. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission at https://reportfraud.ftc.gov/#/. If you would like to verify the legitimacy of an email sent by or on behalf of Alignment Health’s talent acquisition team, please email [email protected].